The secret to achieving more with less is to block out time for high value activities, and to set boundaries and batch low value work.
There are five productivity strategies that are universally helpful to your productivity: (happiness and mindfulness!)
- Blocking out time for high value work in your schedule
- Batching time for high volume and low value work rather than letting this kind of work fill up your day
- Exercise and self care
- Applying effective decision making when new tasks come in
- Focusing on challenges in your circle of influence, and minimising the impact of things you can’t control.
One Touch- One Decision
The one touch- one decision making framework is a key strategy that applies to all tasks that come across your desk, all emails you receive, and interruptions.
Apply the one touch- one decision making tree whenever you make decisions about new tasks such as email processing and interruptions. It helps us to be more mindful about what activities we commit to, when and how they should be done.
There are two mindsets involved, traige and processing.
The first step is to determine whether or not you will actually take on the task. This is important. In the past you may have found you simply moved straight into “doing” without considering whether you should or should not take on the task.
Our new habit is to ask ourselves: “Do I need to do something?”
Consider whether there is alignment between the task, and the priorities in your role. When you have multiple tasks to triage, keep this hat on, working through each task making decisions as to whether you should, or should not do them.
The next step is to determine when you should do the work you’ve decided to action.
- “What is the next step?”
- “How long will it take?”
- “Can I do it now?”
If the task takes less than five minutes and can be done straight away. Do it now.
If the task takes more than five minutes or can’t be done straight away. Schedule the task into your diary or task list.
Once completed, file, throw out or delete the request.
This decision making tree is key to achieving more with less. Print out our guide and keep in front of you while you’re getting used to the framework. You’ll be achieving more with less in no time.
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